- For more information, see the official RefWorks FAQ.

There are two ways to connect to your RefWorks account from off campus:

Option 1: first use the Web (or SSL) VPN system to login to the UCSF network, then login to RefWorks as usual through your browser.

There are two ways to move references from PubMed to RefWorks. For simple searches of PubMed, where you only expect to find a few citations, use the PubMed search engine built in to RefWorks. Use the same search syntax [AND, OR, NOT, asterisk for truncation, etc.] as you would to search the native PubMed database. The records will immediately show up in a RefWorks folder. This is the easiest way to get many records into RefWorks from PubMed, but for involved searches it is recommended that you first carry out your search in PubMed, then download citations for RefWorks.

-Click "Search" from the top menu bar, then "Online Catalog or Database."

-  PubMed is listed as the first choice.

-  You can put journal names, author surnames, and article title words in the Quick Search box.

-  Or, you can use the "Advanced" search form to limit by date, etc.

-  Do search, then select references by checking the box to the left of each reference number.

There are two major steps to transferring records from PubMed into your RefWorks database. You first perform your search and download the articles of interest into a specially formatted text file, then you import the records into your RefWorks database, using the PubMed (NLM) filter.

Step 1: Download from PubMed

-  Perform your search in PubMed/PubMed@UCSF.

-  Select references by checking the Box to the left of each reference number.

-  In the Display pull-down menu, select MEDLINE.

-  PubMed should now be showing your articles in a "tagged" format.

-  Now you are ready to save your references. In the Send To pull-down menu, select File.

-  You will now be prompted to save the file to your computer. Be sure to save it as a text file - file extension .txt. Try to put it somewhere where you'll easily be able to find it, such as in My Documents or on the Desktop.

Step 2: Import into RefWorks

-  Open your RefWorks database.

-  Click on the References menu and select Import. The import screen will appear.

-  From the Import Filter/Data Source list, select PubMed (NLM).

-  Click Browse to find the text file you saved to your computer, then click on Import.

- Open your document in Microsoft Word.

- Click on the Write-N-Cite icon within Word.

- Enter your RefWorks username and password, then click Login

- Use the Search RefWorks feature to locate particular references

- Choose All References or Folder under the View pull-down menu.

- In Word, click at the point where a reference is to be inserted.

- Switch to Write-N-Cite. Click the Cite link next to the reference you want to cite.

- A set of opening and closing curly brackets, as well as the Ref ID, Author Last Name and Year, are inserted automatically in the Word document. Do not alter the brackets or the text between the brackets.

- Choose an output style.

- Select Create Bibliography.

- A new window will open with the formatted Word document containing the bibliography.

- Your original document is left unformatted.

RefWorks has integrated an RSS (Really Simple Syndication) Feed Reader that allows users to add and view favorite RSS feeds from publishers, news sources, and other websites, and then import that data into a RefWorks account.

- login to RefWorks

- enter the URL into the RSS Feed URL bar and click the Add RSS Feed button.

- a popup box will appear asking if you want to retrieve the RSS Feed. Click Yes

- you will then have the opportunity to select the items you wish to add to your folder by checking the boxes next to each citation or select All in List.

- click Import.