UCSF has been working with the California Digital Library on the large-scale, long-term digital preservation repository by testing and refining automated processes and protocols to deposit material in the CDL repository. The Library has begun to archive digital source material from the Legacy Tobacco Documents Library into the preservation repository. (Sponsor: CDL)

With funding from the CDL, the Library completed a two-year effort to create digital images of the Library's collection of 400+ Japanese woodblock prints for the purposes of both preservation and greater access. This effort involved collaboration with the CDL, UC Merced, and UC Berkeley. The digital images are accessible via the UCSF Japanese Woodblock Print Collection website and the University of California's Calisphere. (Sponsor: CDL)

The Library's Archives and Special Collections unit is collaborating with the GLBT Historical Society on a project to collect, preserve, and provide access to historical records that document California's response to the AIDS epidemic. An archivist is currently processing 20 archival collections at UCSF. The Library anticipates acquiring additional records from the UCSF AIDS Health Project and the UCSF Center for AIDS Prevention Studies to process in the second year of the project. (Sponsor: National Historical Publications and Records Commission)

With support from the CDL's eScholarship program, the Library has been working with UCSF faculty to develop technical infrastructure and services to collect, preserve, and provide access to faculty collections of slides, video, and other multimedia material used in teaching activities utilizing the Luna Insight Software. (Sponsor: CDL)

The CKM is engaged in a multi-year project funded by the National Library of Medicine to develop an open-source toolkit for building institutional digital multimedia repositories. The tool will be available in Spring 2006 and will allow faculty to upload multimedia resources, catalog, and organize resources into albums. (Sponsor: National Library of Medicine)

With support from the California Tobacco-Related Disease Research Program (TRDRP), the Library is preserving tobacco industry multimedia material (primarily video and audio tape) held in a depository in Minnesota that is scheduled to close in 4-5 years. In the future, the project will involve the acquisition and processing of additional documents (Liggett & Meyers papers) for the Legacy Tobacco Documents Library. (Sponsor: TRDRP)

Library programmers developed a system to create searchable PDF files for millions of tobacco document images using optical character recognition (OCR) software running on PCs in the Library's student computer labs. The system became fully operational in December 2004. Approximately 16 million of 41 million files have been processed to date. (Sponsor: National Cancer Institute)

In Fall 2004, the Library launched the British American Tobacco Documents Archive, a digital archive that will eventually provide access to approximately 2 million digital surrogates of British American Tobacco documents held in a depository in Guildford, England. Paper documents are shipped to a vendor for scanning and indexing. Searchable PDFs and metadata records are downloaded and added to the archive weekly. This effort should be complete in 2007. (Sponsor: Flight Attendants Medical Research Institute and the National Cancer Institute)

The Legacy Tobacco Documents Library was developed by the UCSF Library with the support of the American Legacy Foundation. It now contains about 41 million pages and more than 7 million documents. This year, in addition to continually harvesting recently released documents from tobacco industry websites, the team added a collection of depositions and transcripts with full-text search capability. A major focus of future work is the evaluation of new technical architectures to offer full-text searching of all LTDL documents and -- possibly -- federated searching of both LTDL and BATDA. (Sponsor: American Legacy Foundation)