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Print/AV Instructions
Submit requests by these deadlines in order to ensure materials are available for student use on the first day of classes.
| Quarter | Deadline | |||
|---|---|---|---|---|
| Spring 2009 | March 2, 2009 | |||
| Fall Quarter 2009 | August 5, 2009 | |||
| Winter 2010 | December 8, 2009 |
Forms
1. Course Reserves Request Forms [ Blank Form, Sample Form ]
Requests are accepted only via the request forms provided by the Library. Digital and paper material can be listed on the same form. Electronic submission of Request Forms is not available at this time.
2. Copyright Compliance Statement [ FORM ]
A one-time requirement, this form must be printed, signed by the primary instructor, and returned to the Library before any processing can begin.
Instructors are responsible for adhering to copyright law. Material may be reviewed by Library staff to ensure it complies with copyright law and library policy. Instructors will be contacted immediately if any concerns are noted by Library staff. Should the reproduction of a particular item be prohibited by copyright law, faculty can purchase copyright clearance to allow its use. The Academic Licensing and Permissions Service of the Copyright Clearance Center provides an automated copyright permissions service.
For further information, email Circulation staff.
3. Submission of PDF forms
- Parnassus Reserves: Return forms in person, by mail to Box 0840, or by fax to (415) 476-6244.
- Mission Bay Reserves: Return forms in person, by mail to Box 2119, or by fax to (415) 514-4068.
- Special or unusual requests should be discussed with the Reserve Assistant or Access Services Supervisor prior to submission of the list.
Loan Periods
The loan period for reserve material is 2 hours unless otherwise specified on the request form. 1-day, 3-day, and 14-day loan periods are also available, but should be specified only for low-use materials. Loan periods may be readily changed at the instructor's request. Any item requested for more than one class will automatically be placed on 2-hour loan.
When choosing a loan period, take the following into consideration:
- What is the class size?
- Is the item 'required' or 'recommended' reading?
- Are the assigned sections easily reproduced, requiring only photocopying?
The Library recommends the following guidelines for determining loan periods:
- 2 hours for required readings.
- 1 day for material included in a list of selected reading for the entire class.
- 3 days for recommended readings unlikely to be reviewed by the entire class.
General Notes
Requests are processed in the order received. Processing generally takes 5 working days. Lists received after the quarterly deadline will be processed as soon as possible, but may not be ready for the start of classes. Incomplete or erroneous information may cause significant delays. Notification will be sent when the Library has completed each request list. Faculty may review material before announcing it to their students. While every attempt is made to ensure the integrity of items placed on Reserve, the Library assumes no responsibility for damaged or lost items.
This guideline was established in consultation with the Library Committee of the UCSF Academic Senate in Spring 1994.
Notes by Material Type
- 1. Books
Requests for books to be placed on reserve must include the following information:
- Author's full name
- Title (complete, if possible)
- Edition and Year of publication
Generally, the Library provides 1 copy per 100 students enrolled in the course. Instructors may request that the Library purchase additional copies. Requests are subject to review.
Items from standard U.S. publishers are usually readily obtainable. Foreign publications, obscure materials, and out-of-print items may be difficult to obtain. In such cases instructors may wish to provide personal copies.
- 2. Journal Article Reprints
Eg., copies of journal articles, syllabi, bibliographies, pamphlets, etc.
- The Library will place up to 3 copies on reserve.
- Include in your request a complete list of items, including bibliographic citations if appropriate.
- Journal article reprint packets may contain individual articles or several different articles together.
- Submissions should include information explaining how to list the item(s) in the Library Catalog.
- Library owned journals may not be placed on reserve.
Examples:
- Weekly Readings: Recommended readings, Week 3 (3 articles)
- Short Title(s): Lecture Notes: June 14, 2003 "Gentle Care" Office Manual Article: Acute Management of Cancer Acute Management of Cancer-related...
- Subject/Topic: Arthritis (5 articles)
Note: Students must search the UCSF Library Catalog by course name, course number, or instructor. Searching is greatly facilitated if this information matches what has been provided to Library staff and entered into the course record.
- 3. Videos & Other Visual Material
- The Library's facilities can accommodate the following formats: VHS, Laser Disc, X-rays, 35mm slides (in carousels).
- Submissions for video format material should be clearly labeled.
- Titles should match information provided on course lists and course syllabi.
- When possible, keep titles under 40 characters (for proper display in the Catalog).
- 4. Exams
Note: We recommend that all exams placed on reserve include answer keys. In our experience, exams that do not include answer keys are rarely used by students.
Exams should be clearly marked with the following information:
- Course name and number
- Term and year
- Type of exam (quiz, mid-term, final)
Exam copies should be clear, legible, and identical. Copies of exams that are not keyed should be clearly marked as "Not keyed."
Exams may be submitted in electronic format (preferably on diskette in IBM format).